Missing information delays a response.
Use AI to read incoming requests and flag the details your team still needs.
InquiriesPut AI to work where your business gets stuck.
Avadarana combines AI expertise with custom software development to help growing teams fix recurring work. We start with one real problem, keep your team in control, and measure whether the change actually helps.
AI workflows and custom software
Washington, DC metro area
Your team already knows where work gets stuck.
It is the quote waiting on details, the completed work waiting to be billed, or the routine exception that keeps reaching the owner.
Show us the last time it happened. We will trace who was involved, where the delay began, and what a useful fix would need to change.
Quotes stall between systems.
Bring customer and pricing details together so someone can review the quote.
QuotesCompleted work waits to be billed.
Turn job notes into draft billing records, with a person checking before anything goes out.
BillingEvery exception reaches the owner.
Give routine cases a clear path and bring the decisions that need judgment to the right person.
ExceptionsAI prepares the work. You make the call.
In this example, AI pulls the details from a customer’s request. The owner still needs to review and approve them. Try recording that approval to release the next step.
Interactive illustration using sample information.
A morning at the office
Example only
- 1Customer asksRequest received
- 2AI preparesDetails ready
- 3Owner decidesNeeds follow-up
- 4Team schedulesWaiting
- 5Billing preparesWaiting
Decision needed
The team has the details, but cannot schedule the work until the owner’s decision is recorded.
Start with a workflow assessment.
Find out whether AI, better software, or a simpler process can solve the problem. Start with a written recommendation before you commit to a build.
$499*one time · USD
One workflow
One repeated process, one responsible team, and a clear start and finish.
For example: a new inquiry becoming a quote ready for review.
Your $499 goes toward implementation.Hire us to build the assessed workflow and we apply the fee as a credit. The build is quoted separately.
Request an assessmentWe check fit and agree scope before you pay.
* Assessment only. Nothing is built or deployed. The $499 fee covers the agreed assessment scope. The credit applies once to Avadarana’s implementation fee for that workflow, up to the fee quoted. It does not cover software, usage charges, or ongoing support, and is not redeemable for cash.
Scope, fee, and delivery date are agreed in writing before payment. Broader work or specialist review needs a separate quote. Extra work requires your approval. How the credit works.
A decision you can act on.
- Map the work
- The current steps, delays, and handoffs, plus a plan for measuring the starting point.
- Check the options
- AI, existing software, or a process change. Compare likely costs, access needs, feasibility, and the review people would still need to do.
- Choose the next step
- A recommendation to build, test further, simplify, or leave the process alone. A short review call and one follow-up clarification are included.
How does the implementation credit work?
After the assessment, you decide whether to build. If you hire Avadarana to implement that workflow, the quote shows our implementation fee, your assessment credit, and the remaining balance.
Illustration only, not an implementation quote:
- Implementation fee
- $2,500
- Assessment already paid
- −$499
- Remaining implementation balance
- $2,001
Total paid to Avadarana: $2,500, including the assessment. Software and ongoing support are separate.
The credit has no expiry. If your workflow changes, we confirm the new scope and current implementation price first.
If our implementation fee is less than $499, the credit covers that fee in full. It is used once; any remainder is not carried forward or paid out in cash.
You do not have to build with us. If you stop after the assessment or use another provider, you keep the report and the assessment remains a paid service.
What is included in the scope?
One repeated process in one team, using up to three existing tools. We use one discovery interview and redacted examples of recent work to prepare the decision brief.
This is an initial assessment, not a prototype, production integration, or specialist security or compliance audit. We identify what still needs verification before a build.
Need several workflows or departments reviewed? Tell us about the wider project and we will scope it separately.
What if AI is not the answer?
We will say so. A useful assessment can recommend a simpler change, better measurement, or leaving the process alone. A supported no-build recommendation completes the assessment. We do not guarantee savings or require you to buy implementation.
Who owns the work and the AI tools?
You own the client-specific work. After full payment, the report, custom code, and workflow configuration created specifically for your project are yours. You can use another provider to maintain them.
Your business controls its accounts. We build in your business accounts and hand over the configuration and operating notes. We do not take ownership of your data. You pay software subscriptions and usage charges directly to the provider.
Reusable components stay reusable. Avadarana retains its pre-existing tools and reusable components. Where we include them, you receive ongoing rights to use and maintain them as part of your delivered solution.
Third-party software and AI models remain subject to their providers’ licences. We identify these components and the ownership terms in writing before the build. Ongoing support is optional.
Tell us about the work.
A short outline is enough to check whether the $499* assessment fits. No payment is taken here.
- You send an outline.Tell us what keeps getting stuck.
- We agree the assessment.Confirm the scope, $499 fee, credit terms, and delivery date before payment.
- You choose what happens next.Receive the report. If you hire us for implementation, your assessment fee goes toward the build.
Preview complete.
Nothing was sent, stored, or charged.
One workflow · $499* · Implementation credit
On the live site, we would review your outline and agree scope, fee, credit terms, and delivery date before sending a payment link. This request would not commit you to an assessment or a build.
* USD, assessment only. Credit applies once to Avadarana’s implementation fee for the assessed workflow, up to that fee. Software and support are separate. Pricing conditions and credit details.
Back to the assessmentBuild only after the work is understood.
After the assessment, you decide whether to build. We can hand the finished workflow to your team or stay involved with ongoing support.
- AssessFixed scope
Understand what is happening now
Walk through a recent example and agree on what should improve.
- BuildSeparate decision
Create the right solution
Use AI, custom software, integrations, or a simpler process change based on what the work actually needs.
- MeasureYou verify it
Check whether it helped
Compare the result, including the time people still spend reviewing and correcting the work.
- SupportOptional
Stay involved when useful
Add monitoring, support, and maintenance only when your team needs them.
Agree on the result before changing the work.
Before we build, we agree on what should improve, what must stay accurate, and what your team needs to provide. That gives both sides an honest way to judge the work.
Example measurement structureIllustrative only
- Primary measure
- Time from inquiry to a quote ready for review
- Quality control
- Correct routing and approvals
- Work counted
- Review and correction time
- Decision
- Keep, adjust, hand off, expand, or stop
What does your team keep chasing every week?
Share one recurring workflow. We will use the first conversation to decide whether a focused assessment is worthwhile.
info@avadarana.com +1 202 596 9422